Yes, the tools offered here can map the specific processes of the public sector. Depending on the solution, additional customisation by our consultants may be required. Please contact our team for more information.

1. Analysis of the current situation and development of a strategy to achieve a defined target state.
2. Establish an appropriate IT infrastructure to serve as the basis for software solutions.
3. Identifying processes and procedures that are suitable for digitalisation. During this identification process, ideas can be gathered on how to optimise these processes.
4. Carry out the tendering process and select a suitable HR software.
5. Implementation of the HR software and training.
6. Operate the software solution and, if necessary, the new or changed processes.
7. Continuous improvement - digitalisation and development are continuous. It is therefore important to keep your eyes open for new trends and opportunities.

If you are currently using a customised solution for your individual processes, implementing a new solution usually requires a minor change to the process structure of your HR department. While the solutions presented here are customisable to a certain extent, it cannot always be guaranteed that every step can be mapped exactly. But don't worry, the processes in the solutions presented here are already optimised and efficient, so-called best practices. Sometimes it is necessary to adapt one's own processes to the software in order to keep one's finger on the pulse and to enter the digitisation process successfully and in the most resource-efficient way.

Yes, the solutions offered here are able to map the collective bargaining specifics of the public sector in their accounting systems.

This depends on the software you are using. Depending on the provider, there may be restrictions on the number of employees you can have. This is why it is important to consider not only the current number of employees, but also future developments. If you are not sure which solution is best for you, we can help you.

Yes, the HR software solutions offered here meet all the legal requirements for the public sector.

Yes, when you buy the software from us, reboot:HR acts as a general contractor (reseller). This means that we can also ensure compliance with the even stricter requirements in Germany and for public institutions, as well as providing you with German support. If you wish, we can also contractually exclude data transfer to the USA completely.

Yes, the solutions offered here meet all the requirements of the GDPR, including issues of server location and architecture.

Yes, our training library contains thousands of e-learning courses that you can purchase on a subscription model at low cost and with best practice testing. We can also provide you with one of the best learning systems without any complex implementation.

Once you have selected the learning content that suits you, you can provide all your employees with an LMS with ready-made content within a few days.

There are a number of important points to consider in a tendering process. The general process is divided into the following stages: market research, tender preparation, tender competition, bidding, negotiation and award. At each stage there are a number of issues that need to be considered to ensure that the tender process runs as smoothly as possible. For inexperienced players, this can often be challenging and can lead to a number of pitfalls, especially when it comes to the detailed preparation of the relevant documents for each step. Contact us for advice if you are planning a tender in your public institution.

This question can only be answered on a case-by-case basis. There are software vendors that are not suitable for the public sector.

On the other hand, there are many software vendors that are well suited to the public sector. Which of these is right for you needs to be assessed on a case-by-case basis.

Contact us and we will help you in an uncomplicated way.

Market research, also known as market exploration, consists of a number of steps that reflect the purpose of such an approach. Market exploration includes needs assessment, market overview, order value estimation, profitability calculation and product information. All these steps are subject to certain rules which, especially for the inexperienced usually means a time-consuming examination of the subject and a loss of valuable capacity. We have supported and carried out many selection processes and know what is important - contact us for further advice.

It has proved useful for contracting authorities to obtain at least three non-binding price indications during the course of the market investigation. These should be as comparable as possible and can then be used to estimate the value of the contract, e.g. by taking the average (note the intended duration of the contract!).

Unfortunately, this is not always an easy question to answer. The duration of a project depends on many factors, such as the number of people involved, the client's resources and the client's willingness to make decisions. The duration of a project must therefore always be determined on an individual basis.

In addition to external resources (e.g. HR and IT expertise), internal resources are always needed to carry out an HR implementation project. These may include project management, change management or communication and training resources. We have extensive experience in all these areas and can therefore provide additional support or advice with our consultants.

We are happy to help you formulate suitability criteria. Examples of common eligibility criteria include
– Leistungserbringung in deutscher Sprache
– Anerkennung deutschen Rechts
– Anzahl der Mitarbeiter (ggf. differenziert nach Bereichen)
– Umsatz im relevanten Bereich
– Referenzen
– Versicherungen
– Profile der Projektmitarbeiter/-innen

We are happy to help you formulate performance criteria that work for you. Examples of broad categories of common performance criteria include
- Individual professional requirement criteria for each module, e.g. requirement descriptions or required videos/concepts for...
o Employer attractiveness / employer branding
o Staff recruitment / recruiting
o Induction / Onboarding
o Human Resource Management (incl. Goal Management)
o Lernmanagement System / LMS / LCMS
o Talent Management / Succession Planning
o Compensation / Payroll / Personnel Cost Planning
o Offboarding
o Master data & organisational data / self services
o Correspondence / Document Management
o Electronic Personnel File
o Users, roles, permissions
o General criteria for the future configuration of the application
o Interfaces
o Data migration requirements
o Reporting and analysis requirements

- Individual technical requirement criteria for the individual modules, e.g. requirement descriptions or required videos/concepts for...
o Operational concept / hosting
o Support concept
o Documentation
o Performance / Capacity / Volume
o Modularisation
o Release management
o Operability / Usability
o Privacy and IT security
o Integration capability of interfaces

- Individual requirement criteria for the service in terms of implementation or system configuration, e.g. requirement descriptions or required videos/concepts for...
o Consulting services
o Project management
o Training & Education
o Additional services
o Demos / Test setups

1. End the negotiation phase only when you have understood the offer 100%.
2. Dokumentieren Sie die Verhandlungsphase.
3. Take the opportunity to ask for direct contact with the people who will be accompanying you later in the project. Get to know them.
4. Versuchen Sie, einen besseren Preis auszuhandeln!

The normal statutory time limits apply.

It is best to use the standardised EVB-IT contracts and exclude the participants' own terms and conditions.

Pay particular attention to data transfer and access, support and penalty clauses.

When searching the market, you can use a variety of sources to gather information about potential HR software. These include product portals, internet searches, company visits, expert interviews, industry journals or requests for information from companies. Each of these options has its pros and cons. Let us advise you on which approach is best for you.

This is very individual and also depends on your initial situation and the HR software modules and functionalities you are considering. Talk to us, we will be happy to advise you.

The EU public procurement directives stipulate that public contracts for supplies and services (= HR Software) above a threshold value of 214,000 euros (as of 09/2021) must be published throughout Europe. According to national public procurement law, contracts below the European threshold must be announced nationwide - however, the exact publication requirements may vary depending on the federal state and the type of contract. Please note that this is only a general overview. The exact publication requirements depend on a number of factors. You should therefore check the procurement portals, familiarise yourself with the procurement regulations or contact us for further advice.